Critical Incident Response Policy
Killinarden Community School 2012
Killinarden Community School aims to protect the wellbeing of it’s students and staff by providing a safe and caring environment at all times. This is in keeping with out mission statement:
‘Our school community is committed to providing an inclusive learning environment, enabling students to achieve their full potential, promoting excellence and fostering respect for the individual and the community. We strive to do this in a spirit of co-operation and partnership and in keeping with true Christian values’.
The school has in place a number of policies and programmes which aim to safeguard the physical and psychological safety and wellbeing of its students and staff. KCS recognises a Critical Incident to be ‘an incident or sequence of events which overwhelms the normal coping mechanisms of the school and disrupts the running of the school’ Critical incidents may involve one or more students, staff, or our local community. These types of incidents might include:
v The death of a member of the school community trough sudden death, accident, terminal illness or suicide.
v An accident involving students and/or staff on or off the school premises.
v A physical attack on staff member(s) or student(s) or intrusion into the school.
v Serious damage to the school building through fire, flood, vandalism etc.
v The disappearance of a member of the school community.
v An accident/tragedy in the wider community.
KillinardenCommunitySchool recognises that the key to managing such an incident is to have a plan in place. Our Critical Incident plan aims to help staff respond quickly and effectively and to maintain control. It should also help us to return to normality as soon as possible and ensure that the effects on students are limited.
There are already systems and programmes in place to lessen the probability of a critical incident and its impact where such should occur.
v School Code of Behaviour
v Anti Bullying Policy
v Social Personal & Health Education Programme supported by inputs from suitable outside agencies on matters of Substance Education, RSE, Mental Health, Cyber Safety, Road Safety, Leadership, Personal Development and other relevant topics.
v Pastoral Care Programme/Care Team students who are identified as being at risk are referred to the designated staff member as appropriate. Parents are informed and where appropriate referral is made to a suitable outside agency.
v Guidance Policy and Programme. Counsellors are available to students and parents and are an integral part of the care system in the school.
v Child Protection Guidelines & Procedures, staff are familiar with how to proceed with suspicions or disclosures.
v School Completion Programme, School Project Worker.
v Student Council
v Trained First Responders on Staff.
v Provision of Defibrillator.
v The school has close links with, HSE, NEPS, DES, Social Services, Lucena Clinic, Families First, Killinarden Drugs Primary Prevention Group, Foroige, Killinarden Community Centre, Community Gardai.
v Resource materials are available to staff in relation to issues effecting students in Staff Resource area in Library. All staff can access the Child Protection Guidelines on the Dept. Children & Youth Affairs website.
v C.C.T.V & Security System
There are also physical safety plans which operate in school:
v Fire Exits clearly marked and regular fire drills.
v Supervision in school before classes and during lunch break.
v Supervision at exits at lunch and end of day.
v Supervision of students for all away activities/trips.
The provision of a Critical Incident Management Plan (CIMP) is designed to ensure that in the event of such an incident there is an agreed plan in place, with roles clearly assigned.
The members of the team are selected on a voluntary basis and remain on the team for at least one year. The team will meet as required but at least once annually to update the plan where required. Each member will have a CIMP folder with the Plan and the documents/resources relevant to that member’s role.
Draft Critical Incident Response Plan.
Critical Incident Management Team, KCS has set up a team consisting of the following core group, other staff members may be co-opted onto the team as required.
HomeSchool Community Liaison Teacher
School Guidance Counsellor
SCP Project Worker
The Principal will act as Team Leader or in his absence the Deputy Principal.
v Key administrative tasks for the CIMT:
- Maintain an up-to-date list of numbers for, students, parents, guardians, this to be done by Year Heads,
Staff, this to be done by Principal.
Emergency support services, this to be done by school secretary and displayed in Principal/D.P. Office, main office Year Head offices.
- Information for school trips/away activities this should contain:
List of all staff and students involved and teacher in charge
List of mobile numbers for teachers involved
Up to date medical information on pupils with allergies/conditions etc.
List to be left in main office/D.P. by teacher in charge
Identify roles to be filled at time of critical incident:
v Team Leader:
Alerts the team to the situation and convenes meeting.
Co-ordinates the tasks of the team
Liaises with the Board of Management and the Dept. Education and Skills
v Staff Liaison:
Leads meeting with staff, gives facts as known, gives staff members an opportunity to express feelings,
Outlines routine for the day
Is aware of vulnerable staff members and makes contact with them
v Student Liaison:
Liaises with others team/staff on vulnerable students
Links with vulnerable students
Links with Year Heads
Works with others to provide and staff suitable space for students to talk or be together
Advise students on contact with media
v Parent Liaison
Makes contact with parents
Makes arrangements fro Parents’ Meeting where required
Makes visits to families involves other members of team/staff as required
Makes contact as required with Parents Council
Advise parents on contact with media
v Community Liaison
Liaises with agencies in the community for support and ongoing referral.
Keeps team informed of involvement of External Agencies
Co-ordinates the involvements of these agencies
Maintains an up to date list of contact numbers for these agencies
All materials required to be kept in CIMT Pack. Each member to have a copy.
The school is conscious of its responsibility to protect the privacy and good name of people involved in any event/accident and will be sensitive to the consequences of any statement. The choice of terminology when describing an event is important. This should be borne in mind by staff and students. Contact with the media will be done by the Principal or Deputy Principal only.
In the event of a critical incident the Staff Room will be the main room to meet staff. K2 will be used as a space for students. The Parents’ room will be used for meeting with parents/parent groups/visitors. C.M.I.T Team meets in the Board Room
v Responding to Critical Incidents
Advice and Information Pack for Schools. NEPS
v Responding to Critical Incidents
Guidelines for school. NEPS
v Responding to Critical Incidents
Resource Materials for Schools. NEPS
v Children First: National Guidelines for the Protection and Welfare of Children. Dept. of Children and Youth Affairs.
J. Fennell/A.M. Gorman/D. Dignam
L. Mynes/P. Cuthbert
J. Mulhere/K. Bates
K. Bates/J. Mulhere
|Time table & Student Supervision||
N. Walsh/M. Moran
I. Garvey/E. Nolan
J. Fennell/N. Walsh
Emergency Contact Numbers
Dept. Ed & Skills
HSE Millbrook Lawns
S. Donnelly 087 2946105
Barbara O’ Neill
Action first 24 Hours : Immediate Response
|Gather accurate information|
|Contact appropriate agencies|
|Convene meeting of CIMT|
|Arrange supervision of students|
|Hold Staff Meeting|
|Set Timetable for the day|
|Make contact with family/persons immediately concerned|
|Deal with media|
24 – 72 Hours
|CIMT review day 1|
|Plan for day 2|
|Attendance at hospital/home|
|Arrange for support for individuals/groups|
|Plan reintegration of staff/students|
|Liaise with family re: funeral|
|Attendance/participation at funeral.|
Beyond 72 hours
|Monitor students for signs of stress|
|Monitor staff for signs of stress|
|Evaluate CIRP and amend appropriately|
|Formalise plan for the future|
|Inform new staff and students|
|Decide on appropriate ways to deal with anniversaries/memorials|
Useful Contact Numbers
|The Samaritans||1850 609090|
|Families First||086 0267722|
|National Suicide Bereavement Support||4142485|